Meg here! A few years ago, the mailman was one of the sole carriers of information and documents for your office. But today, the rise of email has taken us further away from traditional snail mail. While technology has made quite a few things quicker and easier, snail mail still holds a strong place in our offices. So how can you juggle both forms of communication while staying neatly organized? I’m here to help!
- Start A Routine-Whether your mail carrier delivers directly to your office or you have a P.O. box, be sure that you know when and where the mail is delivered. With the immediacy and ease of email, it can be difficult to keep a schedule on direct mail. Once you make a note in your schedule to keep watch on the mail, you’ll never miss another bill or letter again!
- Organize a Mail Center– Be it on your desk or at a separate table in the office, a mail center is incredibly helpful. Depending on how much mail your office receives, it can be a quick five-minute job or it could take an hour or two out of your afternoon. When I’m sorting through mail, I like to keep this Writing Pad handy to jot down notes for any important payments or events that may be coming up. In the instance that something requires immediate attention, I also keep a stack of envelopes and Shipping Labels for quick turnaround. That way I can cross those items off the To-Do list as soon as possible!
- Unsubscribe– Does it seem like your company receives more junk than mail? Just like you would unsubscribe from a bothersome email list, look into unsubscribing from unwanted mailing lists. Sometimes this is easier said than done, and in the cases of unavoidable junk mail, toss it in the recycling bin!
- Safety First- While junk mail can easily be recycled, there are some items that contain more detailed information about your company. When in doubt, shred! I couldn’t live without our Cross-Cut Shredder. It shreds paper into cross sections, which is much more secure than a strip-cut. I also love how I can load the tray with papers for automatic shredding. It saves so much time.
I sure hope these tips help you to stay organized and on task when sorting through your office mail! Email may be a bit faster but there will always be a need for snail mail and keeping organized is a useful skill no matter what your preferred method of communication. If you’d like a few other ideas for keeping your mail organized, take a look at what the folks at Level Money have to say.
Until next time,